Issuing and Managing Invoices: Accuracy and Compliance

Invoicing is the lifeblood of your cash flow, but it is also a strictly regulated area in Poland. Incorrect invoices can lead to delayed payments from clients and penalties from the tax office. J&R Consult offers professional invoicing services to take this administrative burden off your shoulders. We ensure your billing is timely, accurate, and fully compliant with VAT regulations.

Our Invoicing Services

We manage the entire billing cycle for your business:

• Invoice Creation: We issue sales invoices (faktura VAT), pro-forma invoices, and correction notes based on your data.
• Compliance Check: We ensure every invoice contains all mandatory elements required by Polish law (e.g., NIP, VAT rates, GTU codes, split payment annotations).
• Distribution: We send invoices directly to your clients via email or your preferred platform.
• Currency Handling: We correctly handle invoices in foreign currencies, applying the appropriate NBP exchange rates for VAT and income tax purposes.

Preparing for KSeF

The National e-Invoicing System (KSeF) is revolutionizing invoicing in Poland. We are ready to support you in this transition:

• Digital Workflow: We help you transition to fully digital invoicing compatible with KSeF standards.
• System Integration: We advise on tools that integrate directly with the government platform.

Receivables Management

Beyond just issuing paper, we help you get paid:

• Payment Monitoring: We track which invoices have been paid and which are overdue.
• Dunning: We can send payment reminders to clients with outstanding balances.
• Cash Flow Reporting: We provide reports on your incoming cash flow to help with financial planning.

Ensure your revenue cycle is smooth and compliant with our expert invoicing support.